Privacy Policy

Last Updated: September 2026

1. Introduction

Kairali Samajam Hosur ("Samajam", "we", "our", or "us") is a socio-cultural non-profit association registered in Hosur, Tamil Nadu, India. We are dedicated to bringing together Malayali families across Hosur and preserving our shared cultural heritage.

This Privacy Policy explains how we collect, use, and protect any personal information you share with us when browsing our website (kairalisamajamhosur.org) or communicating with our executive committee.

2. Information We Collect

We believe in minimal data collection. We only collect personal details that you voluntarily choose to provide:

• Enquiry & Membership Details: Name, contact phone number, layout/residential address in Hosur, and email address when you reach out via our contact channels, email, phone, or forms.
• Event & Class Participation: Information provided when enrolling children in Malayalam classes, cultural competitions, or community celebrations (such as Onam or Sports Day).
• Website Usage Data: Standard, anonymized server log data (such as browser type, device information, and pages visited) used solely to maintain website security and reliable uptime. We do not use third-party behavioral trackers or sell ad profiles.

3. How We Use Your Information

Your details are used strictly for non-commercial community purposes, including:

• Communicating important Samajam announcements, notices, and General Body Meeting (AGM) dates.
• Sending festival invitations and event schedules (e.g., Onaghosham, Sports Day, cultural programs).
• Coordinating educational tutorials, Malayalam language classes, and student awards.
• Responding directly to queries, assistance requests, or volunteer inquiries.

4. Data Confidentiality & Non-Disclosure

We do not sell, rent, lease, or trade your personal data to any commercial third parties or marketing agencies under any circumstances.

Access to member information is strictly limited to authorized Executive Committee members solely for legitimate organizational communications.

5. Photographs and Community Media

As a community association, photographs and video recordings may be captured during public Samajam festivals and gatherings. These may be published in our event photo galleries, annual newsletters, or official social media channels to document community history.

If you or a member of your family wish to have a specific photograph removed from the website gallery, please contact us and we will promptly accommodate your request.

6. Security of Your Data

We take appropriate technical and physical measures to protect your information against unauthorized access, loss, or misuse. Our website uses secure HTTPS transmission for all pages.

7. Your Rights & Updating Details

You have the right to:

• Verify what contact details we have on file for you.
• Request corrections or updates to your phone number, layout address, or email.
• Opt out of receiving Samajam digital notices or updates at any time.

8. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please reach out to our office:

Kairali Samajam Hosur
Plot No 59 & 60, Kairali Nagar, Krishnagiri Road, Hosur – 635109
Email: info@kairalisamajamhosur.org
Phone: +91 90030 16200